On-Site Consumable Food Exhibit Space
Table, Chairs, Electricity, Canopy
Set Up, Event and Tear Down Schedule
All spaces are assigned on a first-come-first-serve basis- based on when an application is received, reviewed, accepted, and paid for.
NOTE: The event will be held rain or shine.
By purchasing an exhibit space you agree to the following:
1. To set up your exhibit space during Vendor Set-Up Time:
Outdoor exhibits with vehicles as part of the display: arrive Friday 9am-2pm.
Outdoor exhibits without vehicles: arrive Friday 4pm-8pm or Saturday 7am-9am. Indoor exhibits: arrive Friday from 12pm-8pm or Saturday 7am-9am.
ALL load-in vehicles must be moved to the vendor parking area before 8am Saturday.
2. To occupy your exhibit space 30 minutes prior to event opening and keep your exhibit open on Saturday from 10am-5pm and Sunday from 10am-5pm. You agree to do so in a reasonable capacity & without departing early unless prior arrangements are made. You will be charged a fee of $65 for each incident of being late and/or departing early.
3. To break-down and clean exhibit area from 5pm to 8pm by Sunday. You will be charged a $65 fee if breakdown starts before 5pm. If you need extra time to breakdown, please let us know.
4. No vehicles will be allowed to move within the venue area after 8:00am Saturday until Sunday at 5:30pm (when all attendees are off grounds).
5. Vehicles that are not an intricate part of the exhibit may not remain in the exhibit area after 8am on Saturday.
6. To submit at least one logo file and one photograph of your product, your service, or of you, at the time of submitting this form, to be used in promotional activities of TinyFest, LLC.
7. To create a display that is family appropriate and to behave in a manner appropriate for a family event at the discretion of TinyFest, LLC. By not doing so you agree to modify the display area or to leave the event without fees being refunded.
8. To not bring a pet or other animal. Only Certified Service Animals are allowed, this does not include Emotional Support Animals.
9. To carry all necessary insurance covering liability & provide proof of insurance to TinyFest prior to March 18th. The following entities must be endorsed as Additional Insured on all policies: Tiny Fest, LLC & The State of California, The District Agricultural Association, County Fair, The County in which the County Fair is Located, Lessor/Sublessor if fair site is leased/subleased, Citrus Fruit Fair, or California Exposition and State Fair, or Entities (public or non-profit) operating California designated agricultural fairs, their directors, officers, agents servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned.
The minimum coverage required is Commercial General Liability coverage of $1,000,000 per occurrence. The event dates, including set-up and tear-down, must be listed. The business address for TinyFest, LLC is PO Box 38, Umpqua, OR 97486.
10. To obtain any necessary state sales tax permits if on-site sales will occur.
11. Refunds will not be issued for cancellations made less than 30 days prior to the event.
12. Neither TinyFest, LLC, nor any of their employees, staff, volunteers or agents are responsible for the security of your belongings.
TinyFest, LLC reserves the right to decline any vendor registration for TinyFest events at its discretion.
